Home > Conference Announcement > Exhibitor FAQs

Exhibitor FAQs

What are the exhibit times?
You should be set up by about 11 a.m. on Monday, July 21.  The last session ends on Tuesday, July 22 at 4:00, at which time you may have a few last minute participants wander through the exhibit area.  There are no exhibits on Wednesday, July 23.

What is the cost for exhibitors?
Exhibitors pay the same registration fee as participants:  $345 (Early Bird by May 1) or $395 per person.  The only additional cost is a one-time $35 Tic-Tac-Toe fee to cover supplies and printing for that interactive game.  Exhibitors are welcome and encouraged to attend any conference sessions that interest them.

Am I entitled to the same hotel rate as the conference participants?
Absolutely.  Call the luxurious Omni Orlando Resort at Championsgate at 1-800-THE-OMNI (1-800-843-6664) and mention that you will be attending the National Small College Enrollment Conference to receive the special conference rate of $139 single or double.  Or, go online.

When am I likely to see conference participants?
Because refreshments are served in the exhibit area, you’ll get heavy traffic during the breaks.  (See the shaded areas of the “Conference Schedule” page on this website.)  By design, the breakout rooms are all on the same level as the exhibit area so that conference participants will be able to easily find and explore the exhibit hall.  Before the Opening Session begins at 1 p.m., you’ll probably see participants coming through the exhibit area; then your first big crowd will be after the Opening Sessions ends at 2:00 p.m.

Who will be participating in the conference?
In the past there have been between 150 and 200 conference participants and presenters from small colleges across the country.  Participants will attend from the fields of admissions, enrollment management, retention, marketing, and student services.  There will be a range from new professionals to seasoned veterans.  Last year, 65% were at the Director level or above. 

What will be available to me in the exhibit area?
Each exhibitor will have a 6-foot skirted table  Some vendors simply use that flat space, others set up their table-top displays.  One or two of the vendors have full-size displays that set up on the floor behind the table.  Power is just what is already available in the room, so those needing power are always advised to bring extension cords.  If you need additional power or a/v set-up, you may set that up at an additional charge through the hotel.

What are the benefits for exhibitors?
In addition to seeing participants during refreshment breaks, your company name, description and logo will be included in the conference notebook.  Your company is automatically included in the Tic-Tac-Toe game with the company name on the game card.  In addition, about 3 weeks before the conference date you’ll receive a list of participants registered up to that point.  When you check in at the conference, you’ll receive a complete list of participants in hard-copy form and on CD plus a set of pre-printed mailing labels for easy conference follow-up.

What other opportunities are available to me?
You can gain additional name recognition when you become a Major Conference Sponsor; sponsor a social event; host a refreshment break; give a Product Demonstration (limited slots available); provide a prize for the Tic-Tac-Toe raffle.  For a complete list of Exhibitor opportunities, click on the “Sponsorship Opportunities Page.”

What’s up with these two social events?  Will I be able to participate?
The first social event—the Wine & Cheese Reception—is actually planned with exhibitors in mind.  Like the refreshment breaks, it is complimentary to participants and is held in the exhibit area and presents a great opportunity to interact with participants, clients and potential clients in a totally relaxed atmosphere.  The day’s sessions have ended, so attendees are eager to begin the evening with a beverage and conversation with colleagues and exhibitors.  The second social event—Disney’s Pleasure Island—is off-site, though you’ll have some “mingle time” with participants.  This event is $50 per person and is subject to minimum participation.

Can I ship supplies & equipment to the conference?
Before the conference begins, you’ll get all the hotel shipping instructions and pricing.  The hotel charges by weight for accepting packages with prices ranging from $10 to $35.

Great info, but I have still more questions.  Who should I ask?
Emal or call our Conference Coordinator, Karen Clark, at karensclark@comcast.net or 678-560-4175.